I never have to get involved as she knows exactly who to deal with and her positive personality ensures we get what we need! In terms of suppliers – there are always new suppliers cold calling and current suppliers with concerns or simply wanting to check in. She deals directly with the facility management team and escalates to their managers as appropriate. She manages our office space in terms of who sits where etc. NOMINEE also keeps track of others’ travel so that in the event of a supplier situation – she can easily help me find someone (NOTE: we support manufacturing plants in addition to the headquarters so it is crucial that everything we do can be time sensitive). NOMINEE orders supplies and manages the supply cabinet. There are also another 25 procurement individuals that report to someone out of state that sit with us and are included in all we do. NOMINEE manages my calendar (tough task as I have endless meetings with different time zones, leaders of outside organizations including CEOs of suppliers as well as our own executive team – CEO, CFO). There are 44 individuals in the department (8 direct reports to the Head). She is always giving back to the community and helps us to do so as well! Simply put – we don’t know what we would do without her! NOMINEE’s role is the Executive Assistant to the Global Head of XYZ COMPANY Procurement. NOMINEE lead efforts for our Angel Tree, she manages our once yearly “Community Partnership Day” for our department (where we have built houses for Habitat, cleaned out a freezer for a homeless shelter, cleaned up a dog shelter and much more) and she does so much more. Recently a peer of mine saw the travel document that she put together for me which described pertinent details (car, hotel, meeting location etc.) and asked for a copy to use as a best practice for his department. And finally, NOMINEE is a leader in our charitable contributions. Calendars, Expense Reports, Travel Arrangements, Meeting arrangements, PowerPoint, Excel – you name it, NOMINEE does it and does it well. Not all of these individuals report directly to her boss – and yet she supports them. Administratively, she manages a very large department of individuals that report in a matrix, global organization. NOMINEE is amazing in supporting the organization, and it is no small task. They are extremely grateful – and in the end – so are our customers, who don’t have to wait for a technician to get approvals before showing up! That is not to dismiss the Administrative part of her role. She now maintains a list of these individuals so that they do not need additional approvals for immediate travel. NOMINEE was able to distinguish a certain job role that required immediate travel (to support our customers). At XYZ COMPANY we have strict rules about traveling without enough notice to get good airfare. Retention is always tough when there is a lot of change – we haven’t had any. NOMINEE has also begun managing some of our travel exceptions. From team meetings and offsite team building exercises, to remembering birthdays and good or bad news for individuals, to working with facilities to paint our dull gray walls to bright, fun colors – she has taken the lead and the payoff is endless. NOMINEE volunteered for the task to help facilitate improvement in overall culture and mood. This is not part of her job description, but she offered to help as she found the topics interesting. In addition, our team has undergone many organizational changes over the past few years. She ensures the technology is working and manages the feedback surveys and results as well. She is there to plan and coordinate the sessions that are presented by a host of international team members. These are global web-based meetings with over 300 attendees. She is a consummate professional in all of her administrative duties and then goes above and beyond our expectations to support our team, our customers and our mission. One of NOMINEE’s key accomplishments recently has been to manage our best practice learning sessions. We hope this helps you craft the perfect nomination which you can begin using the “Nominate Now” button at the bottom of this page! Above the Call Award These are exactly the kinds of details and anecdotes that the Admin Awards Board of Judges are looking for, and the reason many of these nominations came out on top. All identifying information has been removed for privacy, but you’ll notice that these nominations come from varied types of companies and detail the wide array of duties and unique situations that arise from working as an Admin within different environments.
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